Briefcase

document-submission

Submit a bill, receipt, bank statement or supplier statement to a Briefcase client, choosing between direct upload, a browser upload link and the client's forwarding email, then track processing to the resulting transaction. Use when the user shares a document or asks to upload, send or file something into Briefcase.

expense-claims

Group a claimant's receipts into an expense claim in Briefcase, add or remove receipts, check the claim's state and publish it with a preview first. Use when the user asks about employee or director expenses, reimbursing out-of-pocket costs, or what is still waiting to be claimed.

financial-close-review

Review a Briefcase client's period close. Check the working paper for what is left to clear and which balance sheet accounts are reconciled and signed off, then review and maintain prepayments, deferred income, accruals and fixed asset depreciation with the close trackers, drafting schedules and adjustments and publishing them with a preview first. Use when the user asks about month-end, year-end, whether a period is ready to close, reconciliation or sign-off status, prepayment or accrual schedules, depreciation, or what is left to post for a period.

ledger-reports

Read and explain a Briefcase Ledger client's profit and loss, balance sheet, trial balance, aged creditors and aged debtors, compare periods, and drill from a report line into the journals and source documents behind it. Use when the user asks how a client is doing, what makes up a balance, why a figure moved, who owes or is owed money, or for a trial balance or nominal balances.

management-accounts

Prepare monthly or quarterly management accounts for a Briefcase Ledger client as a draft for the accountant to review. Checks the books are ready, pulls profit and loss, balance sheet, trial balance, cash and aged debtors and creditors, works out KPIs, writes commentary on the movements that matter, and proves every figure against the ledger in a verification appendix. Use when the user asks for management accounts, a monthly or quarterly pack, a board pack, a month-end report, or how a client did this month or quarter.

manual-journals

Post a manual journal to a Briefcase Ledger client, such as a correction, reclassification, capital introduction or one-off period-end adjustment, with the accounts checked, the lock date respected and a preview agreed before anything posts. Use when the user asks to post, book or record a journal, move a balance between accounts, or correct a posting.

sales-invoicing

Raise sales invoices for a Briefcase Ledger client from its sales items, create customers without duplicating existing contacts, list outstanding invoices, fetch invoice PDFs and build a debtor chase list. Use when the user asks to invoice a customer, add a customer, see what is unpaid or overdue, or get a copy of an invoice.

transaction-review

Review bills and receipts awaiting review in Briefcase for a client, explain Autopilot decisions and review warnings, fix extracted values, and publish or archive with a preview first. Use when the user asks what needs review, why a transaction was coded a certain way, or wants to approve or clear a client's queue.