GUARD GRC

guard-ai-inventory

Builds and maintains an organisation's AI system inventory in GUARD through the GUARD connector, and explains GUARD's classification of each system. Use when the person asks which AI systems they have in GUARD, wants to add or update one (a chatbot, a credit model, an HR screening tool, AI inside a vendor product), wants help finding all the AI the organisation uses, or asks how GUARD classifies a system or to re-classify it after its details changed.

guard-business-setup

Sets up or updates an organisation's business profile in GUARD through the GUARD connector, covering company details, jurisdictions, company PDFs and GUARD's profile summary, saving each detail to GUARD as soon as the person confirms it. Use when the person asks to set up their business in GUARD, describe or correct their company details, add where they operate, add company documents (PDF), or refresh the GUARD profile summary that GUARD's assessments, policies and regulator documents read. A guided setup asked one question at a time (onboarding) is GUARD's own guided company setup, which saves each answer in GUARD.

guard-close-gaps

Closes an organisation's assessment gaps in GUARD through the GUARD connector by having GUARD write a policy for chosen gaps, then working its implementation plan (action items, owners, deadlines, status) to completion. Use when the person asks to close gaps, write a policy for some gaps, see what is left on a policy's plan, add, assign or finish an action item, comment on a policy, or complete a plan; also for the action plans of regulator documents such as a DPIA.

guard-guided-assessment

Runs a guided GUARD assessment through the GUARD connector, one question at a time, for the whole company or for one AI system, and GUARD's own guided company setup (the business profile by questions), with GUARD saving each answer as it is given, then reads GUARD's report, gaps and duty coverage. Use when the person asks to assess their company or an AI system in GUARD, for GUARD's guided company setup or onboarding (the business profile one question at a time), to continue an assessment or setup they started or to know where they stopped, or to see an assessment's report, its gaps, or how much of a regulation such as the EU AI Act it covers.

guard-my-todos

Shows what is waiting on the person in GUARD through the GUARD connector (sign-offs to approve or review, action items assigned to them, regulatory updates to acknowledge), requests or withdraws sign-offs, and prepares an approval or rejection that the person confirms on a GUARD page with a fresh authenticator code. Use when the person asks what is waiting for them in GUARD, whether there is anything to approve, to approve or reject an item, to send an item to someone for approval, to withdraw a request, or to mark an assigned action done.

guard-regulation-questions

Answers questions about AI and data-protection regulations from GUARD's regulation library through the GUARD connector, quoting provisions in full and checking scope exclusions before saying a law applies. Use when the person asks what a regulation such as the EU AI Act, GDPR, DIFC Regulation 10, UAE PDPL or Saudi PDPL requires, whether a law applies to their organisation, or for the exact text of an article.

guard-regulator-documents

Prepares regulator documents in GUARD through the GUARD connector, written by GUARD from what it already holds about the organisation and its AI systems (a DPIA, a FRIA, a DIFC Regulation 10.2.2 attestation, a privacy notice or an AI transparency statement), each versioned with its own plan and sign-off. Use when the person asks for one of these documents, whether they need one, a new version of one, or which regulator documents they have and whether they are approved.

guard-regulator-pack

Prepares an organisation for a regulator request in GUARD through the GUARD connector by checking readiness, building a regulator response pack (one PDF of the register, approved policies, assessments, regulator documents, accountability and a 12-month audit trail) from one of six templates, reading what a pack contains, or reading the AI governance register as data. Use when a regulator (DFSA, DIFC Commissioner, a GDPR authority, the UAE Data Office, the CBUAE, an EU AI Act authority) has sent or may send an information request, or the person asks what they could hand a regulator today or for their AI register.

guard-what-changed

Reports what changed in AI and data-protection regulation for an organisation, from the regulatory changes GUARD has reviewed and published and which of its AI systems each one affects, plus GUARD's daily AI-governance news, through the GUARD connector, and records the person's acknowledgement of a change they have read. Use when the person asks what changed for them, whether there is anything new on a regulation such as the EU AI Act, whether a consultation affects their systems, for this week's AI-governance news, or to mark an update as read.